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Features and Commands in Outlook 2010/2013/2016 (Main Interface) Menus and Toolbars


The following tabs list all features and commands included in the main interface (explorer) of Classic Menu for Outlook 2010 and 2013 (it is part one of Classic Menu for Office 2010 and 2013).

Main Menu of Outlook 2010/2013/2016 (the main interface "Explorer")

These features included in v3.50, more features have been added in later versions.

  • File
  • Edit
  • View
  • Go
  • Tools
  • Actions
  • Folder
  • Help

File

Ne&w
New E-mail Create a new e-mail message.
E-mail Message Using
***
Text Message (SMS) Create a new text message.
New Meeting
New Appointment Create a new appointment.
***
New Folder... Create a new folder in the Navigation Pane.
New Calendar... Create a new calendar in the Navigation Pane.
New Search Folder... Create a new search folder. --  -- A search folder displays messages based on specified criteria. Some example search folders include all messages flagged for follow up and unread mail.
New Shortcut Create a custom shortcut to a folder in Shortcuts.
***
New Contact Create a new contact.
New Contact from Same Company Save this contact, close it, and then create a new contact with the same company.
New Contact Group Create a new group of contacts.
***
New All Day Event Create a new all-day event on this calendar.
New Task
New Task Request Create a new task request.
New Note Create a new note.
New Internet Fax
New Journal Entry
Journal Entry Log a new journal entry about this contact.
***
Recurring Appointment
Recurring Event
Recurring Meeting
***
Choose Form... Choose a form to design, such as a meeting request or task.
Choose InfoPath Form...
Outlook Data File...
&Open
Selected Items Open the selected items.
Other User's Folder... Open another person's shared contacts folder.
Open Calendar
Open Outlook Data File...
Open Calendar Add shared calendars from other people, departments and rooms, or create a new calendar. --  -- By adding another calendar you can easily see other people's availability.
Close All Items Close all additional windows.
***
Calendar Groups Create a new calendar group, add a department calendar or save the currently selected calendars as a new calendar group.
Save As
Save Attachments
Send to OneNote
***
&Folder
New Folder... Create a new folder in the Navigation Pane.
New Calendar... Create a new calendar in the Navigation Pane.
***
Move Folder... Move the selected folder to a new location.
Copy Folder... Copy this folder to a new location.
***
Delete Folder Delete the selected folder.
Rename Folder... Rename the selected folder.
***
Share This Folder... Share this folder or calendar with other people.
***
***
Folder Permissions... View and edit the sharing permissions for this folder.
Properties for Folder... View the properties for this folder.
***
Data File Management...
Import & Export
Archive...
***
Print Preview
Print
***
Work Offline Disconnect from the server. --  -- Work offline if you do not want to receive new mail.
***
Exit

 

Edit

Undo
***
Cut Cut the selection and put it on the Clipboard.
Copy Copy the selection and put it on the Clipboard.
Paste Paste the contents of the Clipboard.
***
Select All Select all items.
***
Clean Up Remove redundant messages in the selected conversation.
***
Delete Delete this item.
Move Move or copy the selected items to another folder. --  -- For e-mail messages, you can create a rule to always move messages in the selected conversation to another folder.
Copy to Folder... Copy this item to a different folder.
***
***
Mark as Read
Mark as Unread Mark this item as if you haven't read it yet.
Mark All as Read Mark all messages in this folder as read.
***
Categorize Categorize this item. --  -- Categories applied to a conversation will be applied to all current and future items in the conversation.
Follow Up Set a flag to remind you to follow up on this item later. --  -- Flagged items appear in the To-Do Bar, Daily Task List and Tasks.

 

 

View

Arrange By Sort and group the items in this folder by a specific field.
Change View Change the current view to another view.
AutoPreview Layout Show a brief preview of each message in the message list.
Expand/Collapse Expand or collapse groups in the list.
***
View Settings... Customize the current view using advanced view settings. --  -- Advanced view settings include adding and removing fields, grouping, sorting, filtering, column formatting, and other settings.
Reset View Reset all current view settings to the default settings for this folder.
***
Show as Conversations Show messages arranged by conversation.
Conversation Settings Change the way conversations are displayed in the message list.
Reverse Sort Reverse the sort order of the current view. --  -- For example, reverse the sort order of the message list from newest to oldest.
Add Columns Choose which fields are shown in the view.
***
Daily Task List Show, hide or minimize the Daily Task List and change the arrangement.
Navigation Pane Show, hide or minimize the Navigation Pane and show or hide Favorites.
To-Do Bar Show, hide or minimize the To-Do Bar and choose what is shown.
Reading Pane Show, hide or change the layout of the Reading Pane.
***
Day Show the daily view.
Work Week Only show days in the work week.
Week Show the entire week.
Month Show the month.
Schedule View Show the selected calendar in a horizontal layout. --  -- The schedule view is useful when trying to see multiple calendars at once to schedule a meeting.
Time Scale Change the time scale or time zone shown in the calendar.
Overlay View an additional calendar on top of the current calendar.
Working Hours Only show working hours in the calendar.
Color Change the background color of the selected calendar.
Large Icons Show Notes as large icons.
Small Icons Show Notes as small icons.
List Show Notes as a list.
Line Up Icons Line up icons in a grid.
***
Reminders Window Show the reminders window.
Show Progress... Show the current send/receive status.
***
Close All Items Close all additional windows.
Open in New Window Open this folder in a new window.
***
Refresh

 

Go

Mail
Calendar
Contacts
Tasks
Notes
***
Folder List
Shortcuts
Journal
***
Today Show today in the calendar.
Next 7 Days Show the next 7 days in the calendar.
Go to Date... Go to a specified date.
Previous Appointment
Next Appointment
***
Folder...

 

Tools

S&end/Receive Send and receive items such as mail messages, calendar appointments and tasks in all folders.
Send/Receive
Send/Receive All Folders Send and receive items such as mail messages, calendar appointments and tasks in all folders.
Send All Send all unsent mail.
Update Folder Send and receive items in this folder.
***
Send/Receive Groups Send and receive items in a particular send/receive group. --  -- Send/receive groups can have different behaviors such as the frequency with which Outlook connects to the server.
***
Publish Internet Free/Busy Publish your free/busy information to the Internet so that other people can see it.
***
Download Headers Download all mail headers in this folder. --  -- A mail header contains some message fields such as the e-mail address of the sender, subject and date.
Download Headers and Then Full Items
***
Mark to Download Mark this message to be downloaded the next time marked headers are processed.
Mark to Download Message Copy
Unmark to Download Unmark this message header so that it is not downloaded.
Unmark All to Download Unmark all messages that have been marked for download.
***
Process Marked Headers Download the content of all marked headers in this folder.
Process Marked Headers in All Folders Download the content of all marked headers in all folders.
***
Send/Recei&ve Settings
Define Groups
Disable Scheduled Send/Receive
Show Progress... Show the current send/receive status.
Prepare for Offline Use
Dial-Up Connection Connect using a dial-up connection.
Work Offline Disconnect from the server. --  -- Work offline if you do not want to receive new mail.
Cancel All Cancel all pending send/receive requests.
Update Folder Send and receive items in this folder.
Windows CE Inbox Transfer...
***
Filter E-mail Filter e-mail messages in the current folder to only show certain items, such as unread or flagged items.
Search
Instant Search
***
All Mail Items Expand your search to include all mail folders.
All Calendar Items Expand your search to include all calendar folders.
All Contact Items Expand your search to include all contact folders.
All Task Items Expand your search to include all task folders.
All Note Items Expand your search to include all note folders.
All Journal Items Expand your search to include all journal folders.
Current Folder Only search within the current folder.
All Subfolders Expand your search to include all subfolders of the current folder.
All Outlook Items Expand your search to include all Outlook items.
***
From Filter your search results to only show mail messages sent from a specific person.
To Filter your search results to show mail messages that have been sent to a specific person.
Subject Filter your search results based on the subject of the item.
Has Attachments Filter your search results to only show items that have attachments.
Categorized Filter your search results based on the category of the item.
This Week Filter your search results based on when the mail message was received.
Sent To Filter your search results to show items where your name appears in the To line of the mail message.
Unread Filter your search results to show mail messages that are marked as unread.
Flagged Filter your search results to only show items that are flagged.
Important Filter your search results to only show mail messages that are marked with high importance.
***
Organizer Filter your search results based on the meeting organizer.
Response Status Filter your search results to show appointments that you accepted, tentatively accepted, or appointments that you have not responded to.
***
Has Phone Number Filter your search results to contacts that have a business, home or mobile phone number.
Has Address Filter your search results to contacts that have an e-mail, IM, business, or home address.
***
Start Date Filter your search results based on the start date of the item.
Due Date Filter your search results based on the due date of the task.
Modified Filter your search results based on when the item was last modified.
Completed Filter your search results by completion status.
Status Filter your search results based on the status of the task.
Importance Filter your search results to only show items that are either low, normal, or high importance.
***
Start Date Filter your search results based on the start date of the item.
End Date Filter your search results based on the end date of the task.
More Filter your search results based on more advanced criteria, such as the Cc line on mail messages or location on calendar items.
***
Recent Searches Reuse a recent search.
***
***
Show Senders Above the Subject
***
Close Search Close the current search.
Search Tools Check the indexing status of your Outlook items, select which data files to search, or access other advanced search options.
***
Address Book... Open the Address Book to look for names, phone numbers, and e-mail addresses.
Rules Create a rule based on the sender, recipients or conversation topic of this message to always move mail to a different folder.
Run Rules Now... Apply all rules to the items currently in your mailbox.
***
Mailbox Cleanup...
Empty Folder Folder
***
&Forms
Choose Form... Choose a form to design, such as a meeting request or task.
Design a Form... Start the form designer to design a form.
&Macro
Macros View the list of macros, from which you can run, create, or delete a macro.
Macro Security Customize the macro security settings.
***
Visual Basic Open the Visual Basic editor.
COM Add-Ins... Manage the available COM add-ins.
Disabled Items... See items that have been disabled.
Mail Merge... Create a form letter or e-mail to be sent to a set of contacts. --  -- Each contact will receive an individual form letter or e-mail.
***
Account Settings...
Trust Center...
Dial-Up Connection Connect using a dial-up connection.
Options

 

Actions

Communicate
E-mail Create a new e-mail message addressed to this contact.
Meeting Create a new meeting request addressed to this contact.
Assign Task Assign a task to this contact.
Journal Entry Log a new journal entry about this contact.
More Assign a task, call or send an instant message (IM)  to this contact, or create a journal entry.
***
Categorize Categorize this item. --  -- Categories applied to a conversation will be applied to all current and future items in the conversation.
Follow Up Set a flag to remind you to follow up on this item later. --  -- Flagged items appear in the To-Do Bar, Daily Task List and Tasks.
Private Mark this item as private so that other people cannot see the details of it.
***
Junk Mark the selected items as junk or prevent items sent by this sender, this sender抯 domain, or this group or mailing list from being marked as junk.
Ignore Move current and future messages in the selected conversation to the Deleted Items folder.
***
Add or Remove Attendees... Change the list of attendees by adding or removing people or resources.
Post Reply Post a reply to this message in a folder.
Reply Reply to the sender of this message.
Reply All Reply to the sender and all other recipients of this message.
Reply with Meeting Create a meeting request from this e-mail.
Forward Forward this item to someone else.
Forward as iCalendar Forward this item to someone else as an attachment.
Forward as Attachment
Forward Contact Forward this contact's information to another person.
***
Share
E-mail Calendar... Forward the selected calendar to another person in e-mail.
Share This Folder... Share this folder or calendar with other people.
Share Calendar Share this calendar with other people.
Share Tasks Share this task folder with other people.
Share Contacts Share your contacts with other people so that they can view them.
Share Notes Share this note folder with other people.
Share Journal Share this journal with other people.
Open Shared Journal Open another person's shared journal.
Open Shared Notes Open another person's shared notes.
Open Shared Tasks Open another person's shared tasks.
Open Shared Contacts Open another person's shared contacts folder.
Open Calendar Add shared calendars from other people, departments and rooms, or create a new calendar. --  -- By adding another calendar you can easily see other people's availability.
***
Publish Online Share this calendar with other people by publishing it online.
Folder Permissions... View and edit the sharing permissions for this folder.
IM Reply to this item with an instant message.
***
Quick Steps
Mark Complete Mark this task as complete when you are done with it. --  -- Items marked complete do not appear in the To-Do Bar.
Remove from List Remove the follow up flag on this item. --  -- Once the flag is removed from this item, it will no longer appear in the To-Do Bar, Daily Task List and Tasks.
High Importance Set this item as high priority.
Low Importance Set this item as low priority.
***

 

Folder

New Folder... Create a new folder in the Navigation Pane.
New Calendar... Create a new calendar in the Navigation Pane.
New Search Folder... Create a new search folder. --  -- A search folder displays messages based on specified criteria. Some example search folders include all messages flagged for follow up and unread mail.
New Shortcut Create a custom shortcut to a folder in Shortcuts.
***
Rename Folder... Rename the selected folder.
Copy Folder... Copy this folder to a new location.
Move Folder... Move the selected folder to a new location.
Delete Folder Delete the selected folder.
***
Mark All as Read Mark all messages in this folder as read.
Run Rules Now... Apply all rules to the items currently in your mailbox.
Clean Up Folder Remove redundant messages from every conversation in the selected folder.
Delete All Delete all of the items in this folder.
Recover Deleted Items... Recover items deleted from this folder.
***
Share Calendar Share this calendar with other people.
Show in Favorites Show this folder in the Favorites section at the top of the Navigation Pane.
***
AutoArchive Settings Specify when items in this folder are archived, and where they are stored.
Folder Permissions... View and edit the sharing permissions for this folder.
Properties for Folder... View the properties for this folder.

 

Help

Help Get help using Microsoft Office.
***
Office.com
Contacts
***
Check for Updates
Disabled Items... See items that have been disabled.
Activate Product...
Privacy Options...

 

 

 

Standard and Formatting Toolbars of Outlook 2010 (the main interface "Explorer")

 

  • Standard Toolbar
  • Formatting Toolbar

Standard Toolbar

Ne&w
New E-mail Create a new e-mail message.
E-mail Message Using
***
Text Message (SMS) Create a new text message.
New Meeting
New Appointment Create a new appointment.
***
New Folder... Create a new folder in the Navigation Pane.
New Calendar... Create a new calendar in the Navigation Pane.
New Search Folder... Create a new search folder. --  -- A search folder displays messages based on specified criteria. Some example search folders include all messages flagged for follow up and unread mail.
New Shortcut Create a custom shortcut to a folder in Shortcuts.
***
New Contact Create a new contact.
New Contact from Same Company Save this contact, close it, and then create a new contact with the same company.
New Contact Group Create a new group of contacts.
***
New All Day Event Create a new all-day event on this calendar.
New Task
New Task Request Create a new task request.
New Note Create a new note.
New Internet Fax
New Journal Entry
Journal Entry Log a new journal entry about this contact.
***
Recurring Appointment
Recurring Event
Recurring Meeting
***
Choose Form... Choose a form to design, such as a meeting request or task.
Choose InfoPath Form...
Outlook Data File...
|
Print
Other Folder... Move this item to a folder not listed above.
Delete Delete this item.
|
Post Reply Post a reply to this message in a folder.
Reply Reply to the sender of this message.
Reply All Reply to the sender and all other recipients of this message.
Forward Forward this item to someone else.
|
Categorize Categorize this item. --  -- Categories applied to a conversation will be applied to all current and future items in the conversation.
Follow Up Set a flag to remind you to follow up on this item later. --  -- Flagged items appear in the To-Do Bar, Daily Task List and Tasks.
|
OneNote
|
***
S&end/Receive Send and receive items such as mail messages, calendar appointments and tasks in all folders.
S&end/Receive
Send/Receive All Folders Send and receive items such as mail messages, calendar appointments and tasks in all folders.
Send All Send all unsent mail.
Update Folder Send and receive items in this folder.
***
Send/Receive Groups Send and receive items in a particular send/receive group. --  -- Send/receive groups can have different behaviors such as the frequency with which Outlook connects to the server.
***
Publish Internet Free/Busy Publish your free/busy information to the Internet so that other people can see it.
***
Download Headers Download all mail headers in this folder. --  -- A mail header contains some message fields such as the e-mail address of the sender, subject and date.
Download Headers and Then Full Items
***
Mark to Download Mark this message to be downloaded the next time marked headers are processed.
Mark to Download Message Copy
Unmark to Download Unmark this message header so that it is not downloaded.
Unmark All to Download Unmark all messages that have been marked for download.
***
Process Marked Headers Download the content of all marked headers in this folder.
Process Marked Headers in All Folders Download the content of all marked headers in all folders.
***
Send/Recei&ve Settings
Define Groups
Disable Scheduled Send/Receive
Show Progress... Show the current send/receive status.
Prepare for Offline Use
Dial-Up Connection Connect using a dial-up connection.
Create Rule... Create a rule based on the sender or recipients of this message to always move mail to a specified folder.
|
Address Book... Open the Address Book to look for names, phone numbers, and e-mail addresses.
Find a Contact Find a contact in your address books.
|
Today Show today in the calendar.
Day Show the daily view.
Work Week Only show days in the work week.
Week Show the entire week.
Month Show the month.
Mark Complete Mark this task as complete when you are done with it. --  -- Items marked complete do not appear in the To-Do Bar.

 

Formatting Toolbar

Outlook Today
Back
Forward
Up One Level
Reading Pane Show, hide or change the layout of the Reading Pane.
Undo
Manage Rules & Alerts... Manage rules and alerts. --  -- Rules make it possible to automatically take action based on the contents of a message.
Change View Change the current view to another view.
Group by Box
Field Chooser Open the Field Chooser to select fields to show.
AutoPreview Layout Show a brief preview of each message in the message list.
E-mail Create a new e-mail message addressed to this contact.
Meeting Create a new meeting request addressed to this contact.
Assign Task Assign a task to this contact.
More Assign a task, call or send an instant message (IM)  to this contact, or create a journal entry.

 

 

What is Classic Menu for Office/Outlook

Brings the familiar classic menus and toolbars back to Microsoft Office 2007, 2010, 2013 and 2016, helps users get through the transition from Office 2003 (or 2002, 2000) to Office 2007, 2010 or 2013, and saves your money and energy on training if you are upgrading your Office.


 

Classic Menu for Office

It includes Classic Menu for Word, Excel, PowerPoint, Access, Outlook, OneNote, Publisher, InfoPath, Visio and Project 2010, 2013 and 2016.

 

Classic Menu for Office 2007

It includes Classic Menu for Word, Excel, PowerPoint, Access and Outlook 2007.

 

 

 

 
 

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